📌 HIPAA Privacy Policy for Jaylee Awakened Ministries

Effective Date: 02/24/2025

Last Updated: 02/24/2025

Introduction

At Jaylee Awakened Ministries, we are committed to protecting the privacy and security of your health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This HIPAA Privacy Policy explains how we collect, use, protect, and disclose your Protected Health Information (PHI) when you engage in services with us.

By using our services, you agree to the terms outlined in this policy.

1️⃣ What is Protected Health Information (PHI)?

PHI includes any identifiable health-related information you provide to us, including but not limited to:

• Your name, contact information, and demographics

• Your mental health or medical history

• Details about past or current therapy sessions

• Any information related to your treatment or spiritual counseling

This information is protected under HIPAA regulations and will only be used or disclosed as permitted by law.

2️⃣ How We Collect Your Information

We collect PHI in several ways, including:

✅ When you schedule an appointment or submit forms through our website or telehealth platform

✅ During therapy or coaching sessions with our licensed therapists or coaches

✅ Through payment processing for services

✅ Via email, phone, or text communication related to your care

3️⃣ How We Use & Disclose Your Information

We may use or disclose your PHI in the following ways:

A. Permitted Uses Without Additional Authorization

🔹 For Treatment – We use your PHI to provide counseling, Prophetic Therapy, and related services.

🔹 For Payment – We use PHI to process payments and billing. Jaylee Awakened Ministries is a self-pay practice and does not accept insurance.

🔹 For Healthcare Operations – We may use PHI for administrative tasks like quality assurance, scheduling,

 and training purposes.

B. Uses That Require Your Written Authorization

We will not share your PHI without your explicit written consent, except in the following cases:

✅ Legal Requirements – If required by law, subpoena, or court order.

✅ Safety Concerns – If there is an immediate threat to your health or safety or the safety of others.

✅ Mandated Reporting – If we suspect abuse, neglect, or exploitation of a minor, elderly person, or vulnerable adult, we are legally required to report it.

You may revoke your authorization at any time in writing.

4️⃣ How We Protect Your Information

Jaylee Awakened Ministries is committed to securing your PHI by implementing:

🔐 Strict Confidentiality Policies – Only authorized personnel have access to PHI.

📂 Secure Record-Keeping – All electronic records are stored securely in HIPAA-compliant platforms.

🛡 Data Encryption – All digital communications are protected with encryption where applicable.

👩‍⚖️ Compliance with HIPAA Regulations – We adhere to federal privacy laws and regularly review our policies.

5️⃣ Your Rights Under HIPAA

As a client, you have the right to:

✅ Access Your Records – Request a copy of your PHI in writing.

✅ Request Corrections – If you believe any information in your file is inaccurate, you can request corrections.

✅ Request Confidential Communications – Ask us to contact you in a specific way (e.g., only via email or phone).

✅ Restrict Information Sharing – You may request limits on how your PHI is shared.

✅ File a Complaint – If you believe your privacy rights have been violated, you may file a complaint with our office or the U.S. Department of Health & Human Services (HHS).

We will not retaliate against you for filing a complaint.

6️⃣ Changes to This Policy

We reserve the right to modify this HIPAA Privacy Policy at any time to stay compliant with legal requirements and industry standards. Any updates will be posted on our website and effective immediately.

7️⃣ Contact Information

If you have any questions about this policy or your privacy rights, please contact:

📍 Jaylee Awakened Ministries, LLC

📧 Email: [email protected]

📞 Phone: 859-444-6142 (Call of Text)

📍 Website: Jayleeawakenedministriesllc.com